Checklists Before You Go


Now that you have decided to travel with us, we are happy to provide you with all the information necessary to make your educational travel experience inspired and memorable.  Wherever you are traveling in the world,  you will be assigned a personal travel specialist who will provide you with Comprehensive Pre-Departure planning materials, including useful travel tips specifically related to your destination.  Our pre-trip services are designed to ease your travel preparations so that you may enjoy the anticipation of your trip as much as the trip itself.  You will receive a Recommended Reading List offering a variety of publications and books designed to further enrich your interest in your destination.  Information about local currency and conversion rates, banking customs, and ATM availability and estimated costs for other personal purchases are also sent in advance. Cultural and Historical Background on your destination will be included as well.

Here’s Why You’ll Have Peace of Mind!

  • Let our Travel Concierge Specialists assist you!
    From the moment you reserve your trip, our Travel Communication Specialists are at your service to answer your questions and work with you on any special requests.  They will assist with your pre- or post-travel plans, including extending your hotel accommodations while abroad.  If you need airline reservations, our Travel Services partner will work with you to find the most complimentary flight schedule at the best value.  Prior to your departure you will receive your comprehensive pre-departure materials and at two weeks prior to departure you’ll receive an updated itinerary outlining all of the final details for your trip.

  • Meeting Your Expectations:  Fill Out Your Personal Information Form
    We ask all of our travelers to provide detailed personal information that may help make the journey more comfortable and enjoyable.  Your personal information, sent to us in advance, allows us to meet your expectations.  Remember to include details on any dietary restriction or medical concerns you might have.

  • Arranging For Your Flights:  Your Travel Arrangements Form
    ATA’s Travel Services partner is available to help you with travel plans to and from your destination.  All you have to do is complete our Travel Arrangements Form or call our toll free number, 800-556-7896 to speak to a Travel Communications Specialist.  If you prefer to make your own arrangements, just be sure to send us those details so that we may coordinate your arrival airport transfers at the start of the trip.

  • Healthy Travel:  Medical Considerations
    We recommend that your routine vaccinations be up-to-date before you travel. Consult with your doctor to determine whether you require boosters or any additional vaccinations. Refer to the Centers for Disease Control website for current information on required and recommended vaccinations for your destination.

  • Packing Reminders:  TSA Guidelines
    Keep in mind the Transportation Security Administration’s guidelines for carrying liquids in your carry-on bag: Each container of liquids (gels and aerosols included) must be 3 ounces or less. There are exceptions for some essential medications. All liquid containers must be placed in a single, quart-size, zip-top, clear plastic bag. There is a limit of one zip-top bag per traveler. This bag should be removed from your carry-on and placed on the conveyor belt when going through security. Prescription liquid medications and diabetic glucose treatments in excess of 3 ounces are allowed if declared to Transportation Security Officers at the security checkpoint. Check the Transportation Security Administration’s website at for the latest updates to travel regulations. Pack any prescription medications in their original containers, a change of clothes, and a snack in your carry-on bag.

  • Valid Passports and Visas
    Make sure that your passport is valid for six months after your scheduled return to the U.S. If a visa is required for your destination, you will receive detailed information on how to proceed with your visa application.  You can also familiarize yourself with what visas will be necessary for your upcoming travels at the U.S. Department of State’s Passport page online here.

  • Preparing For When You’re Away
    Before you leave for your trip, remember to leave a copy of the Hotel Contact List, which will be included in your final mailing with a family member or friend. Call your credit card company to alert them that you will be making overseas charges and make photocopies of your cards and passport to keep separate from the originals while you are traveling.